European Patent Office

Administrative Employee (Legal Assistant) (10480)

Job group: 6

Grade: G2-G5 (net (basic) monthly salary* for this vacancy: EUR 3 434,67 to 4 856,73)

Duration of appointment: three years

Career path: Technical 

Location: Munich 

Application deadline: 11.02.2020



Directorate Appeals Committee Secretariat – Legal Support (D 0.6) is responsible for providing support to the presiding and committee members of the Appeals Committee, an advisory body within the EPO's internal justice system charged with the settlement of disputes between the EPO and its serving or former staff.


The directorate is now looking for a legal assistant to support the director and carry out secretarial duties. The activities of the directorate frequently involve interaction with internal and external stakeholders, making for a varied portfolio of interesting and unique responsibilities.


Your main responsibilities 

  • Handling communication and correspondence, incl. updating databases/archives and performing file management
  • Registering and monitoring deadlines
  • Processing legal documents, including their proofreading
  • Acting as a contact person for requests, incl. information exchange and co-ordination of tasks within the directorate and with other departments
  • Assisting with the production of reports and statistics on the directorate's activities


What we expect from you

  • Excellent command of oral and written English allowing for the quick and reliable processing and/or proofreading of documents
  • Good command of oral and written French or German
  • Very good knowledge and experience of secretarial and administrative duties, excellent organisational skills and the ability to multitask
  • A high degree of commitment with a pro-active approach, strong service orientation, flexibility and ability to work in a team  
  • A strong sense of integrity and discretion, ability to respect strict confidentiality
  • Knowledge of relevant MS Office programs (Outlook, Word, Excel)
  • An academic degree in law and/or a successful track record as a legal assistant in a legal department or law firm would be an asset


Your qualifications 

  • Completed secondary education or - in exceptional cases - equivalent professional experience
  • Working knowledge of two of the EPO's official languages
  • Citizenship of one of the member states of the European Patent Organisation


Time frame

It is intended to hold the interviews in calendar week 11, 2020.



* after deduction of EPO internal tax and before deduction of staff contributions to the social-security and pension schemes. The salary level depends on experience.

To foster gender diversity, EPO encourages applications from women. 

The EPO is an equal opportunities employer and supports workforce diversity as a signatory to the Diversity Charter (Charta der Vielfalt) since 2010.
All applications for vacant positions will be welcomed and considered on the professional merits of the applicant against the role profile for the position regardless of nationality, ethnic origin, gender, sexual orientation, marital status, disability, parental responsibilities, age, religion or belief.

About the EPO

The European Patent Office

With almost 7 000 employees, the European Patent Office (EPO) is one of the largest public service institutions in Europe. Its headquarters are in Munich and it also has offices in Berlin, Brussels, The Hague and Vienna. The EPO was founded with the aim of strengthening co-operation on patents in Europe. Through the EPO's centralised patent granting procedure, inventors are able to obtain high-quality patent protection in up to 44 countries, covering a market of some 700 million people. The EPO is also the world's leading authority in patent information and patent searching.

In 2018, the EPO received over 174 000 patent applications and granted over 127 000 patents. Its free online patent database, Espacenet, contains more than 100 million technical documents from 100 countries, and its free neural machine translation service, Patent Translate, provides instant, high-quality translation in 32 languages, including Chinese, Japanese, Korean and Russian.

What we offer

  • intellectual challenges and empowerment through professional development
  • the chance to work with inspiring people from various different cultures
  • an excellent social package
  • contributory medical-insurance and pension schemes
  • relocation benefits and various allowances (e.g. household, dependants', childcare, education, expatriation, installation and rent allowance), depending on their personal circumstances


> Application procedure

> Recruitment process


🖂 jobinfo@epo.org