European Patent Office

Technical Project Manager, Mechanical and Electric Projects TH (10461)


Job group: 5

Grade: G7 to G9 (net (basic) monthly salary* for this vacancy: EUR 5 891,56 to 7 435,96, depending on experience)

Duration of appointment: Five years

Career path: Technical 

Location: The Hague 

Application deadline: 04.04.2020



You will be part of the Technical Services The Hague team and report direct to the head of department. The department, which is responsible for providing technical services to all internal customers located in The Hague, will have two project managers on site to deal with all building-related projects in the existing building.


You will mainly be responsible for managing and contributing to projects in an existing building portfolio in The Hague. While focused chiefly on technical installations, you will also be able to manage end-to-end turnkey projects, from the conceptual/design phase till the go-live date. You will be capable of drafting tender documents for engineering services independently. You will work in a project-management environment where you will report on quality, time, cost and risk.


Your main responsibilities

  • Managing, co-ordinating and steering multidisciplinary projects in parallel
    • Overseeing the overall execution of projects in terms of methodology, quality, cost and timeline, including early feasibility studies, final completion and handover with the mandatory documentation mainly in the field of electrical (high & low voltage) and mechanical installations
    • Ensuring continuous reporting in the TPG project management tool on MS Project and SharePoint
    • Running tenders including writing tender specifications for engineering services and provider companies
    • Managing all external and internal stakeholders to ensure achievement of project goals
    • Managing allocated resources for the duration of the project
    • Ensuring compliance with statutory regulations as well with the EPO project methodology
    • Approving and checking invoices
    • Accepting service delivered
    • Gathering documentation for handover to operations
  • General support in Directorate 4.4.1
    • Developing and delivering presentations to internal and external stakeholders
    • Supporting the continuous improvement of EPO project management methodology
    • Clarifying requirements/wishes with internal users
    • Performing budget planning for upcoming projects
    • Pro-actively supporting Central Procurement in running procurement activities
    • Developing framework contracts
    • Managing the project portfolio for the site in The Hague


What we expect from you

  • Bachelor's degree in electrical/mechanical engineering or technical facility management
  • Five to ten years of experience in technical disciplines and managing turnkey projects
  • Ability to draft tender documents for design services, including for small works
  • Knowledge of Dutch building codes would be an advantage
  • Knowledge of the Dutch language would be an advantage
  • Diploma of certification as Project Manager would be an advantage
  • Experience in technical maintenance would be an advantage
  • Experience of working in the BIM environment would be an advantage
  • Pro-active support for the EPO's work to digitise its buildings


Your qualifications

  • Diploma of completed university studies at bachelor's level or – in exceptional cases – equivalent professional experience
  • Working knowledge of two of the EPO's official languages
  • Citizenship of one of the member states of the European Patent Organisation


Time frame

It is intended to hold the interviews in the 2nd trimester 2020, in The Hague.


* after deduction of EPO internal tax and before deduction of staff contributions to the social-security and pension schemes. The salary range depends on experience.

To foster gender diversity, EPO encourages applications from women. 

The EPO is an equal opportunities employer and supports workforce diversity as a signatory to the Diversity Charter (Charta der Vielfalt) since 2010.
All applications for vacant positions will be welcomed and considered on the professional merits of the applicant against the role profile for the position regardless of nationality, ethnic origin, gender, sexual orientation, marital status, disability, parental responsibilities, age, religion or belief.

About the EPO

The European Patent Office

With almost 7 000 employees, the European Patent Office (EPO) is one of the largest public service institutions in Europe. Its headquarters are in Munich and it also has offices in Berlin, Brussels, The Hague and Vienna. The EPO was founded with the aim of strengthening co-operation on patents in Europe. Through the EPO's centralised patent granting procedure, inventors are able to obtain high-quality patent protection in up to 44 countries, covering a market of some 700 million people. The EPO is also the world's leading authority in patent information and patent searching.

In 2018, the EPO received over 174 000 patent applications and granted over 127 000 patents. Its free online patent database, Espacenet, contains more than 100 million technical documents from 100 countries, and its free neural machine translation service, Patent Translate, provides instant, high-quality translation in 32 languages, including Chinese, Japanese, Korean and Russian.

What we offer

  • intellectual challenges and empowerment through professional development
  • the chance to work with inspiring people from various different cultures
  • an excellent social package
  • contributory medical-insurance and pension schemes
  • relocation benefits and various allowances (e.g. household, dependants', childcare, education, expatriation, installation and rent allowance), depending on their personal circumstances


> Application procedure

> Recruitment process


🖂 jobinfo@epo.org