Corporate area (Science and engineering)

Building Management Munich/Vienna (Munich) 
This directorate is in charge of building and construction projects, maintenance and energy management for Munich and Vienna buildings. Our main task is to ensure a modern, safe, sustainable work environment within the financial boundaries given. We create the physical homes away from home. 

You will be responsible for monitoring energy consumption, managing project documentation and making presentations. You will also follow up on technical projects in terms of energy consumption, energy calculations and engineering/design work. Your focus will be aligning engineering with the needs of operational services 

Building Management The Hague/Berlin/Brussels (The Hague) 
This directorate is responsible for managing all the EPO's buildings, technical installations and property on three sites (The Hague/Berlin/Brussels). It is also responsible for the renovation and building projects which will take place over the next five years in The Hague. 

Over the next five years, the site in The Hague will be greatly transformed, with one building demolished and another completely renovated, including environmental improvements. You will work together with the project engineers in charge of these projects and provide support with both technical and administrative tasks.  

You will also develop practical experience in construction works involving CO2 reduction measures. 

Business Analysis (Munich)  
BIT's Business Analysis (BA) and Engineering and Architecture departments provide business analysis and architectural services for the EPO's business and digital transformation and change initiatives. The main services of the BA team are to lead or assist with high-level analyses ("big picture" and long-term scenarios), contribute to the design and delivery of IT products and associated business operations and processes, as well as develop and promote internal guidelines. 

You will be involved in defining and applying principles and requirements relating to the sustainable design of digital services and providing an assessment of the expected associated benefits based on reference approaches (e.g. life cycle assessment (LCA) method applied to digital products and services). You will learn about BA practice at the EPO for digital service design and the EPO's ITC sustainability activities. 

Data Science (The Hague) 
The Data Science department works with machine learning and artificial intelligence tools and techniques to solve problems in the context of the EPO's mission: granting European patents.  

Typical examples are the auto-classification of patents and finding relevant prior art for patent applications with AI/ML algorithms. 

You will support the team in developing state-of-the-art AI algorithms, be involved in real project work and assist the team in data curation, evaluation and the deployment of machine learning algorithms. In addition, you will learn about the latest AI developments such as LLMs and generative AI in a real business use case scenario at the EPO.  

Data Services (Vienna) 
The Data Services department is focused on supporting external data-related activities that use our data services (e.g. bulk data and web services) for purposes such as understanding the use of our data, evaluating business impacts and benefits, coordinating user acceptance testing, analysing data and optimising the current data and services portfolio. 

Business case: in line with SP2028, the legacy European Patent Register will be decommissioned and replaced by a new and re-engineered European Patent Register. During this transition, the legacy tool will continue to provide legal data to ensure a smooth migration to the new system.  

You will become familiar and assist with the tasks of the legacy tool while participating in the new Register's design. This is an ideal profile for freeing up expert resources and adding an unbiased and innovative perspective to the new Register. Amongst other things, you will be involved in coordinating the creation of Register content material, which includes liaising with Language Services, drafting release notes and promotion announcements and maintaining files in OpenText. Additionally, you will assist with contextual testing in the Register at the user interface level (independently testing implementations when content material is requested and considering other areas affected by the changes). 

Internal Audit and Professional Standards (Munich) 
The mission of Internal Audit and Professionally Standards (IAPS) is to improve and add value to the regulatory compliance, performance and quality of EPO products and services. It assists the President in an independent manner, providing objective assurance and reliable information to help the organisation accomplish its objectives and progress towards its strategic goals. It takes a systematic approach to appraising and improving the effectiveness of risk management, control and governance processes. IAPS operates within the EPO's regulations and exercises its role objectively, with the utmost discretion, while demonstrating its respect for confidentiality and commitment to excellence in professional standards.  

You will be involved in supporting the principal director in the efficient planning, delivery and reporting of patent quality audits, especially by working on new ways to report and communicate audit outcomes so they have a positive impact on continual learning at the EPO. In addition to learning about patents, you will learn about quality management. 

Investment Analytics and Risk and Process Management (Munich) 
This department provides services in investment analytics, risk management and process management for the EPO Reserve Funds. The activities span a wide spectrum that, in addition to the self-explanatory items in its name, include project management, supervision of external service providers (e.g. custodian bank), budgeting and cost controls, liaison with legal experts, investment performance measurement and reporting and the creation and maintenance of asset management reports. 

You will contribute and support daily activities underlying the front-to-back operations of an asset management team. Your involvement will extend to supporting a comprehensive asset management system and assisting in the development of robust reporting mechanisms. The challenges intrinsic to the scale and complexity of the team's responsibilities will serve as a catalyst for enhancing your teamwork and professional prowess. This position offers a unique opportunity for personal and professional knowledge growth through engaging in planned projects and learning experiences tailored to cultivate and expand your skillset within the dynamic landscape of the asset management industry. 

Operations Office The Hague (The Hague) 
The Operations Office ensures the day-to-day co-ordination of building works and monitors their impact on the functioning of the EPO. It also acts as the first point of contact for all requests coming from customers and supports the Building Maintenance and Hospitality teams.  

You will be involved in collecting and assessing financial and reporting data from the different building projects ongoing in The Hague and Berlin as well as the service requests from our customers. You will also be involved in preparing and summarising reports and identifying areas for improvement for our services at the site in The Hague. 

Planning (The Hague) 
Directorate Planning is responsible for defining and implementing budgeting and planning processes as well as mechanisms to support the principle directorate's portfolio management project. It also handles matters regarding occupational safety, ISO certification, insurance and claims. 

You will be involved in collecting and assessing financial and reporting data from the different building projects ongoing at our different sites. You will also be involved in the portfolio management process and get an understanding of how (building) investment decisions are made. 

Quality Analysis (Munich) 
We promote improvements to the patent process by enabling better understanding of our diverse users' needs through dialogue, performing targeted analyses and piloting new ways of working. We pioneer quality practices with internal and external stakeholders to reinforce the EPO's quality and harmonisation. 

You will work in a dynamic international environment, learning practices and regulations of quality management in intellectual services and the legal requirements for obtaining a patent. You will get practical experience dealing with international users, assist analysis to gather business intelligence and contribute to management reports.