Expert in Administration of the Reserve Funds INT/EXT 21629


The Principal Directorate Administration of the Reserve Funds contributes to the long-term financial stability of the European Patent Organisation by taking responsibility for the investment activities related to the Reserve Funds for Pensions and Social Security (RFPSS). In view of the size of the reserve funds, currently valued at about EUR 11bn, the results achieved through management of the RFPSS investments are of vital importance for the financial health of the Organisation. The Fund Administrator, together with fund administration staff, implements the strategy adopted by the Supervisory Board as well as the relevant investment policy within the framework of appropriate risk controls and risk management methods.


The principal directorate, which has around 20 staff in four departments, is currently looking for an expert to join the Administration and Operations team responsible for the back-office side of investment activities.


With us you will:

  • be an important member of a successful team of investment operations specialists
  • deliver investment operations to the highest standards
  • liaise with banks, brokers and other financial institutions regarding execution and settlement of transactions carried out by the portfolio managers on behalf of the RFPSS
  • review and manage data relating to the investment activity of the RFPSS (including master data, broker information, settlement instructions, corporate actions, dividends and other income, and securities lending) in co‑operation with the Portfolio Management team, external managers, the accounting team and the custodian bank
  • analyse and advise on complex and non-standard cases in investment operations
  • provide analysis and documents/reports to management as required
  • have responsibility for assigned specialist areas of activity and the organisation
  • plan, contribute to and monitor important projects
  • manage relationships with internal and external business partners, such as the custodian bank and RFPSS counterparties (banks, brokers and fund management companies)


Apply if you have:

  • extensive experience in the financial services industry (investment management, pension funds, insurance asset management, banking), preferably in the area of investment operations
  • several years of experience with middle-/back-office systems and/or relevant IT tools
  • capacity to perform under pressure and with the highest standards of integrity
  • strong interpersonal and communication skills
  • certification as chartered financial analyst or similar preferred (an asset, not a must)


Our minimum requirements for this post:

  • Diploma of completed studies at bachelor's level or equivalent or – in exceptional cases – equivalent professional experience
  • Working knowledge of two official languages; alternatively, working knowledge of one official language (in such cases, the willingness to learn the missing language and to reach level B2 within a set time frame would be required)
  • Citizenship of one of the member states of the European Patent Organisation


The successful candidate will be selected on the basis of qualifications, competencies, professional experience and language knowledge, supplemented as appropriate by interviews, tests and/or a personality questionnaire.

If, following the selection procedure, we identify more suitable candidates than we have vacancies for at this time, we will establish a reserve list that will remain valid for 18 months. We may then use this list to fill any vacancies with substantially the same profile that arise during this period.


More information on how we recruit can be found on our Careers home page.



Key information

Job group: 5

Grade: G7 to G9 (net basic) monthly salary* for this vacancy: EUR 6 459 to 8 345, depending on experience and location)

Duration of contract: Five years

Career path: Technical 

Location: Office-wide

Application deadline: 09.10.2023

Interviews planned for: 23./24.10.2023


* after deduction of EPO-internal tax and before deduction of staff contributions to the social security and pension schemes.




We welcome all applications for vacant positions. We consider each on its professional merits – regardless of your nationality, ethnic origin, gender, sexual orientation, marital status, disability, parental responsibilities, age, religion or belief.



Why join us?
✓ Be part of the EPO`s transformation and enable innovation
✓ Work with inspiring people from a variety of cultures
✓ Develop yourself and take on an intellectual challenge

What's in it for you?
✓ A competitive salary
✓ Family-friendly benefits
✓ A good work-life balance
✓ Generous flexibility options 
✓ Relocation benefits and various allowances
✓ Contributory medical insurance and pension schemes
✓ 30 days' leave per year
✓ Free gym access
✓ Social activities and clubs

Who we are
We are the patent office for Europe. We are proud to deliver high-quality patents and efficient services that foster innovation, competitiveness and economic growth.

Our vision
We will empower and motivate our staff to set worldwide standards in intellectual property. Our Office will be effective and transparent, respond to the needs of our users and be agile in managing the changing demands and conditions of a dynamic global patent system. Our work will contribute to a safer, smarter and more sustainable world.

Our values
All our relationships within our Office and with partners around the world will prosper through trust, fairness, mutual respect, adaptability, collaboration and a commitment to excellence.

Our work environment
We believe that diversity is fundamental to our success. Our inclusive work environment respects, values and celebrates our individual differences. We want you to be yourself at work.Join us on this exciting journey to a more digital, collaborative and sustainable organisation.

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