Supplier Analyst (21743)

Principal Directorate (PD) Procurement and Vendor Management plays an instrumental role in the day-to-day functioning of the EPO and, through its work, influences the Office's long-term financial, environmental and social sustainability. Effective procurement operations are critical to ensuring compliance with relevant policies and regulatory requirements in view of the Office's prominent role as a leading European public administration organisation.


Procurement and Vendor Management strives to strengthen value-added business partnerships and continuously improve overall procurement service delivery.


The role

Procurement and Vendor Management is currently defining a detailed concept of and strategy for vendor management. For this purpose, the EPO is now seeking a supplier analyst to strengthen its vendor management, which includes monitoring vendor performance, ensuring the EPO attracts best-in-class vendors, proposing smarter decision-making mechanisms through better data quality and fit-for-purpose reporting as well as supporting close collaboration with internal stakeholder to provide an end-to-end service.


With us you will:

  • establish and maintain impactful vendor relationships through a proactive approach
  • monitor, measure and assess vendor performance and actively identify potential improvements in EPO contracts, notably based on vendor performance data, balanced scorecards and surveys
  • collaborate with various internal teams within the EPO to prompt improvement initiatives
  • develop and maintain procedures, including registration, performance evaluation, supplier risk and supplier audit to manage vendors and contractors
  • ensure the EPO is kept updated with new initiatives and developments to build a best-in-class supplier relationship management system
  • maintain oversight of large multi-faceted contracts, securing the delivery of financial benefits and demonstrating effective contract management, including contract extensions and modifications
  • lead strategic and operational reviews, primarily with critical and high-risk vendors
  • hold EPO suppliers accountable for timely delivery of the contractually agreed goods and services, within the endorsed budget
  • stay informed about industry trends and market conditions, and perform market analysis to identify new suppliers, products and cost-saving opportunities
  • propose actions to enhance EPO attractiveness for suppliers


Apply if you have:

  • a master's degree in business administration or any other relevant discipline
  • a deep understanding of procurement and contract management processes, markets, supply chains and pricing practices, ideally in different categories, such as IT, professional services, consultancy and facilities management.
  • a proven track record of successfully managing key vendor relationships in an international organisation or multinational company
  • the ability to negotiate with a diverse portfolio of suppliers
  • an understanding of changing markets and how these impact the Organisation's contracts
  • the demonstrable ability to sustain meaningful partnerships with a large variety of stakeholders within and outside the Organisation and to collaborate towards achieving successful business outcomes
  • strong financial expertise
  • a service-oriented mindset and can-do attitude to provide creative and fit-for-purpose solutions



Our minimum requirements for this post:

  • Diploma of completed studies at master's level or, in exceptional cases, equivalent professional experience
  • Generally, an excellent knowledge (at least C1) of one official language (English, French and German) and ability to understand the other two; alternatively, excellent knowledge (at least C1) of at least one official language (in such cases, the willingness to learn the missing language(s) and to reach level B2 within a set time frame would be required)
  • Citizenship of one of the member states of the European Patent Organisation.




Please upload your updated CV and outline your motivation in the designated application field (character limit 1 024). If you wish, you can also upload your motivation letter as a Word or pdf attachment under "Application document" in SuccessFactors. In this case, please indicate that you have done so in the designated field (by selecting "Please refer to attached motivation letter").


The successful candidate will be selected on the basis of their qualifications, competencies, professional experience and language knowledge, supplemented by interviews, tests and/or a personality questionnaire if deemed appropriate.


If several suitable candidates are identified during the selection procedure, we may draw up a reserve list. Such lists are valid for 18 months and candidates on the list may be contacted if a similar vacancy arises during that period.


You can find out more about how we recruit on the EPO jobs and careers site.

Key information

Job group: 4

Grade: G7 to G10 (net basic) monthly salary* for this vacancy: EUR 6 758 to 9 620, depending on experience and location)

Duration of appointment: 5 years

Career path: Technical 

Location: Office-wide 

Application deadline: 08. March 2024

Interviews planned: 13. March 2024 - 19. April 2024


* after deduction of EPO-internal tax and before deduction of staff contributions to the social security and pension schemes.

We welcome all applications for vacant positions. We consider each on its professional merits – regardless of your nationality, ethnic origin, gender, sexual orientation, marital status, disability, parental responsibilities, age, religion or belief.



Why join us?
✓ Be part of the EPO`s transformation and enable innovation
✓ Work with inspiring people from a variety of cultures
✓ Develop yourself and take on an intellectual challenge

What's in it for you?
✓ A competitive salary
✓ Family-friendly benefits
✓ A good work-life balance
✓ Generous flexibility options 
✓ Relocation benefits and various allowances
✓ Contributory medical insurance and pension schemes
✓ 30 days' leave per year
✓ Free gym access
✓ Social activities and clubs

Who we are
We are the patent office for Europe. We are proud to deliver high-quality patents and efficient services that foster innovation, competitiveness and economic growth.

Our vision
We will empower and motivate our staff to set worldwide standards in intellectual property. Our Office will be effective and transparent, respond to the needs of our users and be agile in managing the changing demands and conditions of a dynamic global patent system. Our work will contribute to a safer, smarter and more sustainable world.

Our values
All our relationships within our Office and with partners around the world will prosper through trust, fairness, mutual respect, adaptability, collaboration and a commitment to excellence.

Our work environment
We believe that diversity is fundamental to our success. Our inclusive work environment respects, values and celebrates our individual differences. We want you to be yourself at work.Join us on this exciting journey to a more digital, collaborative and sustainable organisation.

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